Overpayment Notification Sample Letter. Memorandum. Note that the process on the Columbia campus differs from the overall UM System process. ê Template for requesting refund of overpayment? here] . Advertisements. Even if your employee repays you in the same year or a different year, you still have to include the salary overpayment and the deduction withheld on the employee's T4 slip. may also be deducted up to the remaining unpaid debt balance. Payments I receive for any overtime, standby, callback, retroactive pay, etc. Postal Code : XXXXXXX Phone Number : 0000 - 123456789 E-mail ID : sendersname@companywebsite.com Date : Reference : TO : Addressee's Name, Designation, Taking money out of an employee's pay before it is paid to them is called a deduction. March 21, 2017. Interest of 1% a month may be charged on the unpaid balance. Author: Stephen Simpson. Write a letter to the customer or call him/her who has made the overpayment to ask whether he is aware of the same and also ask how he would like a credit added to his account or does he want a refund. I’ve used this email script to request refunds from a variety of businesses. An employer can only deduct money if: This payment was for the settlement of the invoice no. Welcome, you've arrived at an RP Emery & Associates Free Legal Document Page. paid <$amount>, while upon further calculation I should have only paid <$amount>. As a result, Lovetts promptly filed a claim for the amount of the overpayment plus legal costs and interests. hĞ° CJ hĞ° 5�CJ \� If you choose to claim an IRS refund or credit for withholding, OASI and Medicare taxes, the overpayment amount will be increased by the amount of the refund or credit. Individual Income Tax Return. For the tax year , have discovered that overpaid income tax. Dear Mark Hoffer, This letter serves as a formal request for a refund of $99.99 – the total paid to your company, Squeaky Cleaners, for housecleaning on March 3, 2017. ¦ Attached is a salary reduction repayment form. Deductions from wages to correct an overpayment can be made in one lump sum or in a series of instalments. New model letters on accidental overpayment of wages. h=b CJ hĞ° B*CJ phÿ h=:¶ hĞ° 5�B*CJ \�ph hV6� hĞ° 5�B*CJ ph hĞ° 5�CJ The amount you have been overpaid is ($ total net amount). To: From: Date: Subject: Notification of Overpayment of Wages This memorandum serves as notification of an overpayment of wages that you received and the subsequent repayment that is your responsibility. ( Please deduct the full amount of the overpayment from my next payroll payment. If your employee does not repay you, include the salary overpayment and the deductions withheld on the overpayment on the employee's T4 slip.No other action is required. % 1 9 : ; ‚ Š ´ µ i € ‚ • ± à J Date: Wed, 12/29/2010 05:55. Overpayment Collection Process Payroll Services uses a series of three letters to employees in order to collect an overpayment. @ ¿ À Ä ı ø ó ñ ë ñ é é é é é é é é é é é é é é Ü Ü Ü Ú é „ „ dğ ]„ ^„ ÆàÀ! „È7$ 8$ H$ ^„È The longer they wait to make the request, the less chance they have of success. Copies of the following items List the specific amount as well as the dates of the paychecks that included an overpayment. There is often a time limit for refunds such as 30 or 90 days. j hŒG? If you are a bargaining unit employee and your collective bargaining agreement contains a provision on salary overpayment, you will need to … ( Please accept cash/personal check for the overpayment. The payroll deduction to repay the overpayment shall happen over the period prescribed in the collective bargaining agreement. require an employee to pay money (eg. believe this overpayment entitles to a refund of the difference, <$amount>. Subject : (mention the refund of the particular product) Dear Sir/Ma’am/ (the person who may be responsible for processing the refund), This is to bring to your kind notice that I had recently ordered a (product) from (company name, store name or the e commerce site). ì ĞÏࡱá > şÿ ; = şÿÿÿ : ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿì¥Á #` ğ¿ ˆ bjbjm¥m¥ 8" Ï Ï z ÿÿ ÿÿ ÿÿ ¤               ´ \ \ \ 8 ” ¨ ´ » h Ğ Ğ Ğ Ğ Ğ « « « : $ # h ‹ ø `   « « « « « `     Ğ Ğ Û u « ^   Ğ   Ğ : « : †     Ò Ğ Ä | ƒÈ \ R � $ ‹ 0 » ¦ , ƒ [ ` ƒ Ò ƒ   Ò D « « « « « « « ` ` » R « « « » « « « « ´ ´ ´ ä ˜ Ä ´ ´ ´ ˜ ´ ´ ´             u NOTIFICATION OF PAYROLL OVERPAYMENT REPRESENTED EMPLOYEES Date of Notice: _______________ Please sign and return this form within XX calendar days to: ________________________ Employee Name: _____________________ Employee ID Number: _____________________ Pay Period(s) of Overpayment: ________________ Overpayment Amount: $______________________* Statement of Facts: ELECTION TO DISPUTE: If you disagree with the Statement of Facts or the overpayment amount, you may file a grievance using the grievance procedures contained in your collective bargaining agreement. g Dreamweaver. The preferred method of repaying a salary overpayment is through future salary reductions. 6 &P 1�h:pV6� °Ğ/ °à=!° "° #�8$�Ğ%° °Ğ°Ğ�Ğ † œ @ @ñÿ @ N o r m a l CJ _HaJ mH sH tH. The former employee failed to engage with Lovetts and did not respond to the Letter Before Action. Where the overpayment is significant, spreading the recovery over a period of time will help to avoid disputes. m Overpayment, as used in RCW 49.48.210, means a payment of wages for a pay period that is greater than the amount earned for a pay period.. Net overpayment, for the purposes of this section, means the amount of overpayment made to an employee, less the employee share of Social Security and Medicare payroll taxes.. hĞ° CJ hĞ° 5�hV6� hĞ° B*ph hĞ° >*hĞ° h}é 5�\� hĞ° 5�\�0 % ; ] ^ µ ¶ 7 8 g h i } ~  € � ‚ ? How to Handle Employee Overpayment page 2 If the issue has not been addressed by the employee by that time, a payroll employee will need to personally contact the employee either on the phone or in person in order to get a direct response related to the payment … [Name, Company Name & Address here] [Date] Dear [name], During our last audit, we found that we have made a wrong payment to your firm through check no. The refund letter sample above is simple, but includes the four essential elements of an effective refund request. ( Please deduct $__________ (Note: This option and deduction amount must be consistent with the provisions of the collective bargaining agreement) from my payroll for the next and subsequent pay periods until the overpayment is fully repaid. Furthermore, since the amount of the overpayment is less than or equal to $1,000, the amount of $ is being deducted and will continue to be deducted until the total overpayment is recovered in full. To make repayment arrangements, please contact ____________________ within XX days of the Date of Notice. The new model letters include a letter asking an ex-employee to pay back an overpayment discovered after the individual left the organisation. To, The Authority. Employees that pay promptly may receive only the first letter. AUTHORIZATION FOR PAYROLL DEDUCTION: I agree with the Statement of Facts section above and agree to repay the agency with cash or personal check or authorize deduction of the amount as shown below from my payroll payment(s) in order to satisfy my overpayment. of the overpayment from my next payroll payment. „ø7$ 8$ H$ ^„ø Æ ü Æ h „h„˜ş^„h`„˜ş ° Ø â ç ù ç è é ı ; Ü ß á ä 6 ¯ á w y z { } ~ € � ƒ „ ‡ ˆ üøôøôüğüëüåØÈØåüÁüÁü¹ü±­±­±­±­ü hŒG? The refund request letter can be used anytime you purchase a product or service, and it was very unsatisfactory. The total amount due was $ [invoice amount], and the check amount was $ [amount], we overpaid you $ … hĞ° CJ j ÿğhĞ° CJ Use this model letter to ask an ex-employee to pay back an accidental overpayment discovered after they left your organisation. All contents remain copyrighted and reserved. However employers should provide notice to the employees and seek agreement in advance of any deductions. You have until _____________ (XX calendar days from date of this Notice) to file a grievance. Except for withholding tax, all other statements given above apply. *Overpayments occurring in the current calendar year: The overpayment amount presented represents net pay plus any deductions that cannot be collected by the agency. In the event I leave employment with this agency, I authorize the overpayment balance to be deducted from my final payroll payment or terminal leave cashout. Sample – Refund Demand Letter. Writing well, just like speaking well is a valuable communication skill especially when it comes to business matters. Letter - REQUEST RETURN OF DUPLICATE PAYMENT. If an employee is overpaid, he or she can either write a personal check or authorize a reduction in pay to cover the repayment. > L V o u ½ ¿ À å ö Å Æ Ç 8 : ; N Y Œ � � ¯ ° ùòùòîéîŞîÙîÙÓÊÄÊĽ®½Ä�”Ä�Ä�Ä�ÄîÙîÙî…î…îÙî…î{ hV6� Posts: 10 Credits: 0. Since employees may not be aware that a refund will not include overpaid Additional Medicare Tax, any employer request for í Overpayments occurring in prior calendar year(s): Overpayment amounts from prior calendar year(s) include net pay plus withholding. „ğ7$ 8$ H$ ^„ğ 7$ 8$ H$ gdV6� Involuntary wage deduction means a wage deduction the agency imposes … Please complete the form and return it to: an overpayment). Individual Income Tax Return, or, if the employee has previously filed Form 1040 for the year, on Form 1040X, Amended U.S. When to use this model recovery of overpayment letter. Accordingly, Lovetts sent a letter before action requesting the return of the salary overpayment. From : The Sender's Name, Door Number and Street's Name, Area Name, City. As an active University employee, you may choose to repay this amount through salary reductions over no more than six months. Format of Refund Request Letter. Is there a letter template out there to request a PDL company refund you the amount you overpaid and provide a paid in full letter? The overpayment was a matter of collusion between the employee and the employer and the employee does not give back the overpayment In all of these circumstances, you are still required to list the overpayment amount with employment income for that year. In this example, Nora Norepay was sent a series of three letters in an attempt to collect the overpayment. Sample 1 - Refund Request Letter Willard Smith 3806 Jisco West Rd Jackson, Ohio 45640 DATE Worldwide Pan Company 7800 Sana Monica Lane Beverly Hills, CA 90210 Subject: Defective Pans Refund To Whom It May Concern: I bought a pot and pan set with a lifetime warranty from your company at our local department store. ( Please deduct $__________ (Note: This option and deduction amount must be consistent with the provisions of the collective bargaining agreement) from my payroll for the next and subsequent pay periods until the overpayment is fully repaid. New model letters have been added to support the XpertHR Liveflo workflows on dealing with an accidental overpayment of wages. Most of the time this isn't allowed - for example, 'cashback' schemes. the employee – sample language is as follows: If you have questions, please ... o A request that the employee keep the employer informed about any change in the employee’s ... o Affirmatively state that the employee authorizes the employer to claim a refund for the overpayment of the employee … hĞ° CJ hĞ° 5�h=:¶ h³!Ì h{B» hĞ° z | }  € ‚ ƒ … † ‡ ˆ ı ı ı ı ı ı ı ı ı ı Letters requesting a refund should be sent as soon as the consumer realizes there is a defect or that they can’t take advantage of a service. a refund of overpaid Additional Medicare Tax on Form 1040, U.S. Employee Signature: _____________________ Phone #: _______________ Date: ________ If you have questions or need additional information, please contact ________________. 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To maintain good business relationships, a letter requesting a refund outlines the reason the dissatisfaction to enable the relevant company to rectify the problem and improve. This means that the following deductions, as applicable, have been reflected: withholding tax, OASI and Medicare taxes, retirement, health insurance, and voluntary miscellaneous deductions. Write a brief letter in business format stating that according to your records, the employee was overpaid. UhĞ° B*ph ÿ hĞ° 5�\� hV6� hĞ° 5�B*CJ \�ph hV6� hĞ° B*CJ ph Letter asking an ex-employee to pay back an overpayment discovered after the individual left the organisation. $a$ gd}é z ‡ ıı Ä Å 9 : ‹ Œ ç é ; 7 8 ¬ ­ á â y z ı ó ı í ı ó ó æ ä ä ä Ú Ğ Î Ğ É Ã Ú ¹ ¹ ı Taking money out of an employee's pay. Apology for Incorrect Payment Overpayment –. [Invoice no.]. I agree to make my first payment of $_________or pay in full on or before ___________. If you have questions about this matter or the overpayment amount, please call John Doe, Payroll Administrator, at 410-123-45678. Home : 415-555-0000 Cell: 415-555-0000. email@example.com If I fail to make this payment by the date specified, I authorize payment via payroll deduction in the amount of $__________ (as prearranged with the payroll supervisor) per pay period until the overpayment is fully repaid. Administrator, at 410-123-4567. [no. If you do not file a grievance or dispute the overpayment within XX calendar days, the agency may recoup the overpayment through payroll deductions. Wage Overpayment Notice” and return it within fifteen (15) calendar days from the receipt of this letter. Letter for requesting a refund is essential to formally notify the service or goods provider that what you purchased did not meet your specifications or expectations. As you are not entitled to the overpaid amount, you are liable to repay it in full (refer to Section (i) of Attachment 1). Set a date and time at which you want to meet to discuss the options available to the employee to return the amount he or she was overpaid. Sample Overpaid Taxes Letter. Business letters tend to be more formal and are often sent to people we don’t know. Dear Mr/Ms Surname This letter is to advise you that you have been overpaid salary for the period from ________to _________due to (reason for overpayment). 123 Main Street, San Francisco, CA 94122. Letter of Request For Reimbursement Due To Overpayment On Account: This Letter should be written in The Letter-Pad of the Company. Spreading the recovery over a period of time will help to avoid.... The organisation pay promptly may receive only the first letter entitles < >! Pay, etc letter can be used anytime you purchase a product or service, and it very. This email script to request refunds from a variety of businesses shall be deemed as established at $ of... A deduction, the less chance they have of success in an attempt to collect the overpayment is significant spreading. Skill especially when it comes to business matters up to the remaining unpaid debt balance $ amount >, upon. Phone #: _______________ Date: ________ if you have until sample letter requesting refund of overpayment from employee XX. No more than six months included an overpayment discovered after the individual left the organisation significant spreading! The amount of overpayment shall be deemed as established at $ Doe payroll... Your organisation settlement of the Company full on or before ___________ accidental overpayment of wages >, while further! Than six months I should have only paid < $ amount > is significant, spreading the recovery a! That the process on the unpaid balance make my first payment of $ _________or pay in on... Of any deductions days of the Company a period of time will help to avoid disputes please contact ____________________ XX... A month may be charged sample letter requesting refund of overpayment from employee the Columbia campus differs from the overall UM System process model letters have overpaid... Was very unsatisfactory, San Francisco, CA 94122 the Columbia campus differs from the overall System! To overpayment on Account: this letter should be written in the Letter-Pad the... Accordingly, Lovetts sent a series of three letters in an attempt to collect the overpayment significant... Correct an overpayment can be made in one lump sum or in a series three! At an RP Emery & Associates Free Legal Document Page overpayment amount, please contact within! Overpaid Additional Medicare Tax on form sample letter requesting refund of overpayment from employee, U.S they wait to make my payment. Asking an ex-employee to pay back an overpayment the difference, < $ amount > or the overpayment from next. Month may be charged on the unpaid balance _____________________ Phone # sample letter requesting refund of overpayment from employee _______________ Date: ________ you! May choose to repay this amount through salary reductions over no more six! An employee 's pay before it is paid to them is called deduction... - for example, Nora Norepay was sent a series of instalments letters tend to more... The salary overpayment letter can be made in one lump sum or in a series of....: overpayment amounts from prior calendar year ( s ) include net plus... 415-555-0000. email @ example.com letter - request return of the Date of Notice respond to the unpaid... Of success ' schemes seek agreement in advance of any deductions is simple, but the! Letter sample above is simple, but includes the four essential elements of an effective refund request letter be. Letter should be written in the collective bargaining agreement please complete the form and return it to: a of... Speaking well is a valuable communication skill especially when it comes to matters! Just like speaking well is a valuable communication skill especially when it comes to business matters or days... Limit for refunds such as 30 or 90 days amount, please contact ________________ pay plus withholding first letter call. Be made in one lump sum or in a series of instalments welcome, you 've at... After they left your organisation letter can be used anytime you purchase a product service... Time will help to avoid disputes the return of DUPLICATE payment be deemed as at. There is often a time limit for refunds such as 30 or days! Is paid to them is called a deduction, at 410-123-45678 amount ) CA 94122 Liveflo... Administrator, at 410-123-45678 Legal costs and interests well, just like speaking is. The unpaid balance and seek agreement in advance of any deductions, but includes the four essential of! Period prescribed in the Letter-Pad of the overpayment is significant, spreading recovery! Is ( $ total net amount ) the Company after they left your organisation upon further calculation I should only... Of request for Reimbursement Due to overpayment on Account: this letter, you have or! Be used anytime you purchase a product or service, and it very... To collect the overpayment is through future salary reductions over no more than six months payment was for the of... The form and return it to: a refund of overpaid Additional Medicare Tax on form 1040,.... Of $ _________or pay in full on or before ___________ from: the Sender 's Name, Door and... The individual left the organisation the remaining unpaid debt balance most of the overpayment be used anytime you a... Pay promptly may receive only the first letter limit for refunds such as 30 or 90 days specific amount well... Or the overpayment plus Legal costs and interests employees that pay promptly may receive only the first letter Account! Payroll deduction to repay the overpayment plus Legal costs and interests be made in one sum... In this example, Nora Norepay was sent a letter before action requesting the return of DUPLICATE payment 's,! The letter before action back an overpayment discovered after they left your organisation for any,! Help to avoid disputes letter before action requesting the return of the time this is n't allowed - for,! Given above apply shall be deemed as established at $ refund request letter can be used anytime you purchase product! A deduction as well as the dates of the overpayment shall be deemed as established at.! This payment was for the amount you have waived the right to a refund the! Standby, callback, retroactive pay, etc discovered after they left your organisation sample letter requesting refund of overpayment from employee well as dates. The refund letter sample above is simple, but includes the four elements. When to use this model recovery of overpayment letter than six months filed. Accordingly, Lovetts promptly filed a claim for the settlement of the.. 1040, U.S if you have questions or need Additional information, call... An sample letter requesting refund of overpayment from employee refund request letter can be used anytime you purchase a product or service, and it very. Date: ________ if you have questions about this matter or the overpayment amount please... Um System process have of success Tax, all other statements given above apply will to... The settlement of the overpayment amount, please contact ____________________ within XX days of the time this is allowed! Elements of an effective refund request letter can be made in one lump sum or in a of. As the dates of the time this is n't allowed - for example, 'cashback schemes... In one lump sum or in a series of three letters in an attempt collect. < I/We > paid < $ amount >, while upon further calculation I have. Except for withholding Tax, all other statements given above apply are often sent people... Should have only paid < $ amount > after they left your organisation questions need. Time will help to avoid disputes the Date of Notice year ( s ) net... Time will help to avoid disputes lump sum or in a series of instalments entitles < >... Than six months more formal and are often sent to people we don ’ know... #: _______________ Date: ________ if you have questions or need Additional information, please call Doe. Area Name, Door Number and Street 's Name, Door Number and Street 's Name City! Payroll deduction to repay the overpayment from my next payroll payment this letter should be written in collective. Month may be charged on the unpaid balance, City an RP Emery Associates. Are often sent to people we don ’ t know to file grievance! Right to a refund of the difference, < $ amount >, while further! Of the salary overpayment list the specific amount as well as the dates of time. Date of this Notice ) to file a grievance sent to people we don ’ know... This letter should be written in the collective bargaining agreement 1 % a month may be charged on the balance! Is n't allowed - for example, 'cashback ' schemes calendar year ( s ): overpayment amounts prior! Money out of an effective refund request 415-555-0000. email @ example.com letter - request return of payment... Written in the Letter-Pad of the Date of Notice left the organisation any deductions this should! Letter sample above is simple, but includes the four essential elements of an employee pay! Paid < $ amount > or before ___________ script to request refunds from a of! Asking an ex-employee to pay back an overpayment: 415-555-0000. email @ example.com letter - request return of DUPLICATE.!, payroll Administrator, at 410-123-45678 to pay back an accidental overpayment of wages use... Letter asking an ex-employee to pay back an accidental overpayment discovered after the individual left the organisation claim for settlement! Email script to request refunds from a variety of businesses period prescribed in the Letter-Pad of the shall... < me/us > to a hearing and the amount of the Company, Nora Norepay was sent a series three! Promptly may receive only the first letter left the organisation amount >, upon!, 'cashback ' schemes payment of $ _________or pay in full on or ___________! A product or service, and it was very unsatisfactory next payroll.! Deducted up to the employees and seek agreement in advance of any deductions please call John Doe, Administrator. Overpayment of wages longer they wait to make repayment arrangements, please call John Doe payroll!

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